When you contact Upper Rissington Parish Council the information you provide (personal information such as name, address, email address, phone number) will be processed and stored so that it is possible to understand your needs and respond to your enquiry, carry out our statutory functions, and enter into financial transactions relating to service provision.
We process personal data under GDPR Article 6 (1) (a) (b) (c) or (e):
- Processing is necessary to perform a task in the public interest or the exercise of official authority;
- Processing is necessary to enter into or for the performance of a contract;
- Processing is necessary for compliance with a legal obligation; or
- Processing is with consent of the data subject.
Upper Rissington Parish Council takes care to ensure the security of personal data. We make sure that your information is protected from unauthorised access, loss, manipulation, falsification, destruction or unauthorised disclosure. This is done through appropriate technical and organisational measures and relevant policies.
We will only keep your data for the purpose it was collected for and only for as long as is necessary, after which it will be deleted or shredded. In some cases, the law sets the length of time that information must be kept.
We may need to pass your information onto other organisations that provide a service requested by you and will ask for your consent where required. These providers are obliged to keep your details secure and use them only to fulfil your request. We may disclose information when necessary to comply with a legal obligation or where permitted under the Data Protection Act, e.g. when the disclosure is necessary for the purposes of the prevention and detection of crime.
Access to Information
You have the right to request access to the information we have on you. You can do this by contacting us by email or post. You will be required to provide proof of identity.
If you believe that the information we have about you is incorrect, you may contact us so that we can update it and keep your data accurate.
If you wish Upper Rissington Parish Council to delete the information about you, please contact us.
Right to Object
If you believe that your data is not being processed for the purpose it has been collected for, you may object, please contact us.
In accordance with the law, we only collect a limited amount of information about you that is necessary for correspondence, information and service provision. We do not use profiling, we do not sell your data, and only pass your information to third parties where there is a valid reason and we are satisfied that your data will be protected by the third party. We do not use your data for purposes other than those specified. We make sure your data is stored securely. We delete all information deemed to be no longer necessary. We constantly review our Privacy Policies to keep it up to date in protecting your data.
For general enquiries please contact the Council directly:
Upper Rissington Parish Council
Village Hall, Wellington Road,
Gloucestershire GL54 2QW
If you have any data protection concerns or comments, please contact our Data Protection Officer:
Jayne Cole, CEO
Local Council Public Advisory Service
If you have a complaint regarding the way your personal data has been processed, you may make a complaint to our Data Protection Officer, use the contact information above.
You have the right to complain to the Information Commissioner’s Office (ICO). The ICO is an independent body set up to uphold information rights in the UK. They can also provide advice and guidance and can be contacted through their website www.ico.org.uk or their helpline on 0303 123 1113.